Emotions of the Times

At a time of roiling emotions in the legal and financial sectors, successfully charting a path to the future may be impacted by how we perceive and respond to those emotions in our organizations.  A recent article entitled "Associates Should Keep Their Emotions in Check" advocates guarding the emotions associates experience in the law practice setting. 

"We can't be distracted by crying about our recently fired colleagues when we have to depose the CEO of a multinational conglomerate," it explains. "Being in touch with--and in control of--your emotions is key to success at Biglaw."

Lawyers at all levels--not just associates--often score poorly on emotional intelligence assessments because of their reduced ability to do just that--be in touch with and in control of their emotions.  So that advice looks good on first impression, but the body of the article, while often tongue-in-cheek, makes it clear that ignoring or suppressing emotions have historically been the real keys to law practice success.  That advice, in black and white, is not only disarming but also not well suited to the trials lawyers and law firms have before them.   

Historical Emotions and the Wave of the Future

Of those emotions historically expressed in law firms and law departments, certainly some have been much more prevalent, and welcome, than others. Joy, for example, is not an emotion that lawyers have exhibited readily.  OK, it's all right to strut your stuff after a critical win:  a big jury verdict, or the final go-ahead from the FTC.  You should also be able to feign your way through an evident appreciation of your client's or supervising partner's adventure stories.  But neither of these is really joy--more like pride and socially sanctioned deception, respectively. 

Joy is what is felt when you're in that great limitless zone of both doing what you are good at and feeling there is value and meaning to what you do.  Joy is in short supply in legal practice these days and when it arises, it is too often squelched by the pessimists who view it as evidence of not working hard enough (so as to be appropriately worn down) or not taking seriously the heavy risks associated with the job (so as to be appropriately worn down).

Sadness, joy's opposite, has not been very evident in law practice either, often viewed as a sign of weakness.  Drag around about your spouse leaving you or your dog dying and, in this climate, you risk losing your job because of being perceived as not up to it.  The irony is that sadness, in particularly the serious kind that develops into depression, is in fact up to ten times more prevalent among lawyers than any other profession--so even if you can't always see it, it is there.  And the characteristic pessimism that puts lawyers in good stead in the courtroom and boardroom makes it harder in these difficult times for the sad to see the light at the end of the tunnel.  So sadness in the office may be on the rise.

Fear is also one that we lawyers eschew to avoid looking weak.  But fear may be an emotion that is more in evidence these days too: fear about everything from the global economy down to the mortgage payments no one is going to bail you out of.  And those fears, the full range of them, may well be what is motivating strategy at a number of firms now.  Combined with pessimism, fear is a motivator that can hijack the deliberative process, sacrificing long-term health for a short-term salve.

Perhaps the one emotion with which lawyers are openly familiar is anger.  One of the few raw emotions long allowed to flow freely in law firms, it seems most accepted in senior lawyers. Screaming, slamming the door, cussing out opposing counsel on the phone--these are often taken as evidence of practicing hardball in a high-pressure, high-powered job.  The anger that is not embraced is the one simmering among the stressed-out associates, who don't appreciate being taken from personal or family time to perform mind-dulling document reviews, or the anger among junior partners trying to maneuver the compensation and power game without turning irate senior partners against them.  And senior partners are angry because, having jumped through all the hoops and put in their time, they are watching as the promised fruits evaporate before them.  What can erupt is a conflagration of anger that can blow up the firm.  Which is also on the rise.

Responding to Emotions

So how do we handle the emotions of these times?  The massive changes in the financial climate and the likelihood of similarly massive changes in individual firms' fortunes have confronted some law firms and law departments with the same grieving process that individuals go through after a death or other personal tragedy.  Dr. Elisabeth Kübler-Ross, the pioneer in grief theory, posited five sequential stages:  denial, anger, bargaining, depression, and acceptance, which are commonly referred to as the "grief cycle".   Only by getting to acceptance--finally realizing and accepting that many of our dreams and aspirations are no longer part of the current reality--are we able to move on to the possibilities that remain, and how best to achieve them. 

Our advice to firms caught in this emotionally spiraling time is to create a climate that allows your lawyers to experience their feelings and individually arrive at the best method to cope with them.  Allow the community to grieve--to deny, be angry, bargain and be depressed.  Before acceptance, these stages must be navigated.  For their part, management can regularly hold firm meetings that recognize the fear and anger and lost dreams, but that also point out the realistic dimensions of the situation.  More, not less, information on the state of firm finances and what the firm intends to do, and specifically how each lawyer can help, can bring the firm together.  Even honestly reporting that a strategy is still being decided on is better than deferring to the rumor mills. 

Maintaining and even expanding measures that bring cohesion to the firm and reinforce its culture is also critical.  More than one exiting Heller Ehrman lawyer said they would have stayed even with reduced compensation and prospects if the firm had held true to its culture, the culture that they had initially embraced and repeatedly committed to.  The reason for staying with that particular firm, regardless of its financial condition, evaporated when it lost its defining culture.

 

Friends, Tweets and Yammers

There is no denying that Gen X and Y are most comfortable interacting via technology--IMing, texting, emailing--possibly to the detriment of their face-to-face skills, as some contend.  Employees in large corporations have come to use this technology, particularly on line social sites, as a way to form community and communicate within vast, impersonal organizations.  IMing with the Senior Vice President about favored jazz albums instantly creates up-and-down-the-ladder rapport and also an enhanced commitment to the organization. 

Associates at most law firms are also making use of these technological avenues of communication.  Most firms have official or unofficial firm social groups on MySpace, Facebook and other sites. Ning is a private interactive social networking site that several IT consultants recommend as a good site for law firms to use.  It allows participants to chat real time and also post documents, and the software is free. 

Some firms have banned these social groups while others have embraced them.  On the positive side are the potential gains in networking, which Paul Lippe, CEO and co-founder of Legal OnRamp, claims "is the number one predictor of a lawyer's income," as well as an increased sense of community and therefore commitment.  Curtis, Mallet-Prevost, Colt & Mosle uses Facebook as a recruiting tool and an "I'm in Love with MoFo" site probably hasn't hurt Morrison & Foerster's recruiting either.  Of course, these sites, largely unsupervised and unsupervisable, also provide renegade employees with the perfect weapon to embarrass a firm.  As do the multitudes of privately run, individual blogs that comment on particular firms or corporations.  See, for example, our February 26, 2008 entry entitled Decorum, Virtue and Other Values in the Age of the Internet, which recounts Skadden Arps public shaming of two Skadden employees for their (unofficial) blog contest for the "Hottest Female Associate."

Microblogging offers an alternative to these social networking sites, with entries that can be relayed not only on line and by email, but also as text messages over cell phones. The degree of privacy varies as to both the individual's information and that of friends or followers.

Twitter, the leading microblogging network, has become a household name with its contribution to the Obama political campaign and its on-the-spot reports on tragedies like the Mumbai terrorist attack.  Started in 2006 and with over 3 million people using its free service, Twitter has no revenue, even from ads.  When you log on, the question that first appears and that you can use 140 characters to answer is "What are you doing?"  Twitter boasts such regular "twitterers" as Benjamin Netanyahu, the leader of the Likud Party in Israel and Kevin Rudd, Prime Minister of Australia, as well as Shaquille O'Neal, Center for the Phoenix Suns and John Cleese, the actor and comedian.

Yammer is a new and smaller microblogging site aimed at business customers with the stated goal of making offices more productive--when a user logs on, the first question is “What are you working on?”  Yammer charges $1 per user when a company joins, although anyone with a business email address can use Yammer free.  Membership gives the business administrator the decided advantage of some control over security and how the site is used. 

Apart from the networking, communication and recruiting advantages, these constant technological interchanges among a growing group of contacts offer a glimpse into the business model that is likely to become more and more the norm for lawyers and their clients.  In a global age that threatens individual anonymity, social sites and microblogging permit personal, even intimate relationships to form and thrive around the world, regardless of where the individual IPs or mobile devices are geographically located.  And it is relationships, however they are formed, both within law firms and with their clients, that will drive the future of the legal business.

The Life Cycle of Teams

Teamwork may be the 21st Century's technology, in that it promises greater productivity--but only when used well.  After seeing double digit increases in firms that have implemented team systems--management, marketing,  industry and client teams--an initial question many interested law firms have is how to go about achieving teamwork.  Luckily, research provides a clear "life cycle" of teams that can help firms successfully reach team goals.

The stages of teamwork, according to the established models, are 1) forming, 2) storming, 3) norming, and 4) performing.  The forming stage, even among lawyers, can be marked by tentative and polite accommodation.  Unsure of their roles and the leader's competence, team participants need the leader to be clear, directive and highly structured during this first stage. This is not the time for a consensual  "Well, what do you think we should do?" approach.

During the second, storming stage, team members, particularly lawyers, will stake out their positions to test what their authority will be.  Conflict is often a result.  This is a positive development.  Handled well, the team will learn from experience that it is safe to engage in conflict, and that issues can be settled without lasting acrimony or division, even if it requires agreeing to disagree.  This is the basis on which trust and respect is established.  Leaders are often criticized during this stage, as much because of their role as because of their personal attributes or performance.  Leaders who can keep from reacting defensively will avoid exacerbating and prolonging this stage, which, being awkward and uncomfortable, helps propel the group to resolve their differences and move forward into the next stage.

During the third, norming stage, based on the higher level of trust achieved during the 2nd stage, the group's goals are revised and a division of labor, with clear roles, is determined. 

The problem in law firms is that often lawyers don't make it out of stage 2.  Tenacious about protecting their authority and unwilling to trust others to whom work must be delegated, these lawyers keep the team in unnecessary meetings and conflict.  Yet it is only in stage 3 that delegation becomes effective and the individuals are freed up to do their work.

Stage 4 is performing, which is the highly productive stage that teams are made for.  At this point, if members are added or removed, or the goals or delegation changed significantly, the team may regress back to an earlier stage and have to work their way up again.

Ideally, team members spend about 75% of the team time on accomplishing their tasks and 25% on participating in the team process, i.e. on maintaining group relations. Goals that are most amenable to team accomplishment are ones that require collective action, i.e. that no one person could accomplish on his/her own and that are meaningful, even inspiring.  The most effective teams have an emotional commitment to the goal, so framing goals as being in the individual team members' interests is vital. 

Finally, team goals should be specific, measurable and attainable, with a real deadline that allows the team's work to culminate in a completed project.  Ongoing goals make it difficult to maintain team motivation and momentum.